FIAS - Regulations

Federation Internationale Amateur de Sambo

I. International Sambo competitions managing Provisions*

Approved by the XVII FIAS Congress Minutes

(November’2006, Sofia, Bulgaria)

International Sambo Competitions are held under the auspices of FIAS Federation on the basis of FIAS Statute and decisions, International Sambo competitions provisions in accordance with the approved calendar of the competitions.

1. Application of candidate organisation for hosting the FIAS world sambo championship or cup.

Any National sambo federation, that is the member of FIAS, may apply for hosting the FIAS World Sambo championship or cup. The application shall be submitted to the FIAS Secretary General within 2 years prior the said international event, stated in the official FIAS events Calendar.

Te hosting organization shall be chosen on competitive basis, upon tender has been completed. The application of candidate organization shall include the following data:

(a) the full name of international event to be hosted;

(b) precise dates of the event to be hosted;

(d) the detailed information of the places of accommodation (terms and conditions of stay, pricing);

(e) the information of the National federations and sponsors financial guarantee

The national sambo federations applications to host World sambo championship or cup shall be examined at the FIAS Executive Committee meeting. The final choice of the host country will be taken at the FIAS Congress not later than 1 year prior the said competitions.

2. Rights and responsibilities of the host organization.

The National federation, that got the right to host the World sambo championship or cup on the competitive basis, must:

- form the Organizing Committee for preparation and conduct of the

competitions;

- elaborate a detailed program of arrangements to hold the sports event;

- submit a financial plan with the analysis of all the expenditures necessary for holding the competitions in question.

The program of conduct and financial plan has to be submitted to the Executive Committee of the corresponding federation for the approval not later than 6 months before the start of the competitions.

In case of unforeseen changes to the adopted program and schedule, the host organization shall agree its actions with FIAS Executive Committee.

The President of the host organization (President of the national or continental federation, other) is taking personal responsibility for the preparation and running of the events to the FIAS Executive Board;

The FIAS Executive Committee has the right to delegate the Chairman of the sports technical commission to the Organizing Committee to provide practical assistance in preparation and conduct of the competitions.

2.1.Financial terms²

The annual Membership fee, paid to FIAS by sambo national federations, affiliated to FIAS is 500 $ USD and shall be paid duly to FIAS before the 10^th of January of the preceding year.

The price of the FIAS license book – 10 $ USD

The price of the annual license for participation in FIAS official competitions:

Seniors and veterans – 25 $ USD

Youth (19-20) - 25 $ USD

Juniors (17-18) - 25 $ USD

Any national federation is to pay entree fee in the amount of 75$ USD per person per day to the Organizing committee of the world championships and cups. The said fee covers the expenses for accommodation at the hotels not lower than 3 stars level, tree times catering, transportation from hotel (and back) to the sports venues. The transportation from the airport to hotel, from hotel to the airport shall be paid separately upon preliminary agreement with organizers.

The Organizing Committee provides 3 variants of accommodation for the delegations and fix the deadlines for reservation of accommodation for the delegations ( and also penalty sanctions for organizations that did not observe the deadlines).

In case any delegation, participating in the competitions, wishes to reserve accommodation and provide catering to its members by itself - this national federation is to pay one time fee 75 $ USD per each member of its delegation to the Organizing Committee (the organizers correspondingly provide transfers from airport to hotels, from hotel to airport), and the said delegations shall pay for transfer from the hotels to the sports venues and back by themselves.

The host organization will cover the expenses for transportation from airport to hotel and back, transportation from the place of accommodation to the competition and meetings sites and back; accommodation at the hotel not lower than 3 stars and three times catering for the following persons: FIAS President, FIAS General Secretary and Chairman of FIAS Referee Commission, Chief Referee, Chief Secretary and 20 referees of competitions (World championships: Senior and Junior);

The FIAS will cover: the travel expenses and payment for work of the Chairman of Referee Commission Chief Referee and Chief Secretary (3 persons) in the amount of 100 $ USD per night (work for the Chairman of Referee Commission, Chief Referee and Chief Secretary is paid 2 days more than the period of competitions) and for work of 20 referees (World championships: Senior and Junior) in the amount of 50 $ USD per working day during competitions.

The host organization is to prepare awarding attributes for every weight category including:

· the set of medals for every weight category

· 2 gold ones (for the champion and his coach);

· 1 silver ;

· 2 bronze ones;

· the set of diplomas (according to the taken places);

· valuable or money prizes for the prize-winners;

Upon the summering up of the results of team event the host organization is to arrange the cups for each group (male, female, juniors, youth) for the 1^st, 2^nd, and 3^rd places.

In team competitions it is necessary to foresee the cups for the 1^st, 2^nd, and 3^rd places.

Five best officials by the results of competitions are awarded with valuable prizes.

The organizers of the competitions in their bulletins must inform in details about all the expenses, which the National federations shall cover for their participation in the World championships junior and senior.

2.2. Information pool and advertising

Organizers must provide all National federations with the necessary information and program of the competitions, agreed with the FIAS Executive Committee.

Organizers must advertise by the means of mass media (newspapers, radio, TV) the coming competitions to popularize and develop Sambo in the host country.

The FIAS owns the rights for license to show sambo world championships and cups on TV.

2.3. Accommodation

Organizers must reserve the rooms at the hotels not lower than 3 stars for the members of the delegations of National federations and to advise the terms of accommodation (including pricing) duly in time.

They have to provide all National federations with three times a day catering.

2.4. Welcoming/seeing- off procedures

The host organization shall guarantee the free entry and departure from the country.

The host country is to provide offices to welcome and see–off the National delegations at airports and train stations.

2.5. Transportation

The host organization is to provide transportation for members of national delegations from railway stations, airport to hotels and sports venues, and during competitions from hotels to the sports venues and back.

In case the Organizers are not able to provide the corresponding transportation for the delegations at their own costs – the National federations bear the expenses for transfer in the amount of $ 10 USD per one member of the delegation.

2.6. Accreditation.

Organizers have to make accreditations for all participants, officials, members of the Executive Committee, guests of honor, journalists, personnel and security.

3. Sambo Competitions.

3.1.Mandate Commission.

Organizers have to provide the Mandate Commission with the separate office.

Full power of the Mandate Commission is regulated by art. 4 of the International Sambo Rules.

The heads of the National federation delegations have to submit to the Mandate Commission the following documents:

· the team entry application, signed by the President of the National federation to participate in the competitions (according to appendix 7 of the Rules);

· passport;

· participant’s international license;

· receipt of the executed payment for FIAS membership annual fee;

· besides, the heads of National federations have to submit 2 national flags and the national anthem reduced.

3.2. Weighing procedure.

Official weigh-in is held one day before the competitions, the order and time is stated in the Regulations.

Official weigh-in is to meet all the requirements of Art.6 of the International Sambo Rules.

In case the competitions are held during 2 days the weigh-in is held every other category, starting with the lesser one (e.g. men 52…62…74…90… +100; women 48…60…72 and so on).

If the competitions are held during 3 days, then the weigh-in is held every two categories, starting with the lesser one (e.g. men 52… 74…100; women 48…60…72 and so on).

The weighing procedure for each weight category is held only 1 time, before the competitions of the same weight category. No additional weigh-in on the day of the competitions is allowed. The organizers shall foresee the electronic scales for athletes to weight at the places of their accommodation.

3.3. Athlete casting.

The chief referee is responsible for athletes casting.

The casting shall be conducted in two possible ways:

The first way: the casting due to weight categories shall be done during the day of weighing of the corresponding weight category. As soon as the weighing is completed each athlete shall draw his lots. The athlete will get the place in the participating group due to the drawn lots (with no seeding of the strongest athletes).

The second way: the casting shall be done during the arrival day upon the completed accreditation. The strongest athletes will be seeded due to the preliminary applications by using the computer systems.

3.4. Competition venue.

The chief referee shall check each sports venue and verify if the equipment and all corresponding implements comply with sambo international standards.

The chief referee shall draw up a report on checking of the sports venues. The chief referee shall observe all necessary documentation.

The host organization shall provide the following premises at the sports venues:

(a) a conference room;

(b) 1 office for Executive Board;

- one separate office for the chief referee

- one separate office for Chief Secretary;

(d) lockable cloak rooms,

(e) bathrooms with baths for participators (female and male)

(f) first aid room;

(g) massage room;

(h) press-center (with fax and telephone);

(i) interview room;

(j) weighing room (male and female);

(k) athlete warming up room;

(l) recreation room

The host organization shall provide the following implements at the sambo gyms:

a) three (3) special electronic scales for athletes to weight;

b) three (3) sambo mats;

c) three (3) electronic indicator boards with signals to inform participators and spectators about the combat results;

d) three (3) stop-watches;

e) one (1) table and 20 chairs (for Executive board);

f) one (1) table and 2 chairs (for chief referee);

g) one (1) table and 2 chairs (for chief secretary);

h) one table (1)and 10 chairs nearby each sambo mat (for referees);

i) one table (1) nearby each sambo mat for personal referees;

j) one table (1) and 3 chairs nearby each sambo mat for medical pesonnel;

k) one (1) microphone nearby each sambo mat

l) one (1) microphone at the table for Executive board

m) one (1) large information desk with stand to provide the events schedule, events results and other necessary information to all participators and delegates of the Sambo international Events.

Besides, the following shall be provided for the Secretariat:

- 2 two computers with printers;

- 2 two copy-machines ;

- consumables (paper, cartridges for printers and copiers, folders, loose-leaf binders, clips, pens and other office supplies).

The host organization shall provide vacant seats for the participators, guests, officials, mass-media personnel at the competitions venues.

Organizers shall provide the seats in the sports hall for participants, guests, official persons, representatives of press and TV. The entrance to the competition venue is allowed only to the people with accreditations.

3.5. Referees board and personnel.

The referees board shall be designated by the FIAS. The referees board acts in accordance with Article 3 of the “International Sambo events Regulations”. To make the referees work successful, the organizers must provide the Referees’ Board with the following personnel:

- courier to deliver the Protocol lists to the secretariat;

- courier to deliver the Protocol lists to the central table;

- two engineers to make the work of computers and the electronic board continuous;

- two persons for every mat to accompany athletes to the bout.

Superintendent of the competitions has to provide the continuous work of the personnel as well as the work of security.

3.6. Opening ceremony.

11.1. The host organization shall arrange the opening ceremony.

The following main standard steps of the opening ceremony shall be observed:

(a) Participating delegations shall stand still due to alphabetical order holding national flags and poles with tables, bearing country names;

(b) The team of host country shall be the final team to enter the parade;

(d) National flag of the host country shall be raised while the host country national anthem is sounding. Then there shall be raised the flag of FIAS and flag of corresponding continental federation.

(e) The President of the host country or the chairman of the Organizing committee are the first to welcome the participators of the sambo events.

(f) The President of FIAS is the second to welcome the participators of the sambo events.

(g) Next will be the presidents of continental federations to welcom the participators of the sambo events.

(h) The President of FIAS shall declare the sambo international events open.

3.7. Competitions.

The competitions are held in accordance with the Regulations of Competitions composed on the basis of the International Sambo Rules.

During the bouts only the Referees Board, medical personnel and the coach-second are allowed to be present at the mat. The athlete goes to the mat accompanied by a specially designated person (support personnel).

3.8. Awarding ceremony

On finishing each weight category event all athletes, participated in the said category who won the prize-winning places shall gather at certain place, advised by the organizers, to be awarded.

The Referees board takes certain places, provided by the organizers (as usual – in front of spectators) .

The announcer declares the family name, name and country of the certain athlete - after that the announced athlete shall take his place at the podium due to his place.

The FIAS President together with the President of the host national sambo federation shall award the winners.

Upon the prizers have been presented to appropriate athletes - each corresponding national flag shall be raised, simultaneously with each corresponding national anthem sounding during the ceremony;

At the end of the awarding ceremony - 5 best referees shall be awarded due to results of the passed events.

3.9. Closing ceremony.

The closing ceremony shall be done due to the Regulations of the closing ceremony.

Upon the last weight category has been awarded the President of FIAS declares the events closed (the members of Executive board shall stand opposite the participators of the sambo events)

After this, the national flag of the host country together with the flag of FIAS shall be drawn down, all must be done to the national anthem of the host country.

The FIAS flag shall be forwarded to the delegate of the host national sambo federation, responsible for the next world championship or cup.

4. Press center.

The host organization shall provide the following to the journalists and photo operators:

- Press-center

- A few computers with internet access;

- File holders and shelves

- Copy machines;

- telecommunication equipment with minimal number of fax machines:

10 devices (during the World championship or cups among seniors),

5 devices (during the World championship or cup among youth),

All reporters shall cover the expenses for using telecommunication lines

The host organization shall provide managing staff for the press center

The chief executive of the Press center shall provide communication with the events secretariat.

All reporters of newspapers, radio and TV companies may get the information only at the press center.

The press center shall provide all final documentation with results of the events. The timetable of working hours of the press center shall be convenient for all journalists.

The host organization shall provide accommodation for all accredited mass media delegates.

All expenses of the mass media delegates’ accommodation and catering, applied for participation by the national sambo federations shall be covered by the corresponding national federations.

II. FIAS Congress preparation and managing provisions

1. Generalities.

The Congress is the supreme supervising body of FIAS. The Congress activity is regulated by the Statute of FIAS.

1.1. The date and place of the FIAS Executive Committee meeting and Congress

The FIAS Executive Committee meeting is held prior the FIAS Congress.

The Congress is held on the day preceding the World sambo championship among seniors due to the dates of the official FIAS Sambo international events Calendar

Any regular Congress basically lasts for 4 hours, interrupted with 1 break per hour, each break lasts for 15 minutes.

It is recommended to hold the Congress at the official Hotel, where the Congress participants will be accommodated.

2. The organization, responsible for hosting the FIAS Congress

Any national sambo federation, hosting the World sambo championship among seniors (further on as “Organizers”) is to hold FIAS Congress, and to cover the corresponding expenses for registration of FIAS Congress participators and the Congress procedures.

The Organizers are to form an Organizing Committee (or group) to prepare and manage the Congress, that shall provide:

2.1. Visa support

the visa support duly in time to all delegates, coming to the FIAS Congress.

2.2. Security

the safety of all participants during Congress and the secure of access to Congress hall and competition venues. The Security services must be supervised by

a superintendent of Congress, whose name and contacts must be advised to the FIAS Executive management.

2.3. The Congress minutes recording.

audio/video minutes recording of the Congress

2.4. Congress participants registration.

organization of registration process of Congress delegates, observers and guests.

2.5. Transportation and accommodation.

· transportation from the place of arrival (railway station, airport) to the places of accommodation;

· transportation from the places of accommodation to the place where the FIAS Congress and sambo competitions will be held;

· accommodation at hotels, not lower than 3-stars level;

2.6. FIAS Executive Committee and Congress participants notification

to notify all delegates duly in time with:

a) an announcement about the date, time and place of Registration to the FIAS Executive committee meeting and Congress (the arrows to the Registration booths/tables must be placed nearby the Hotel Reception). All information must be written in tree languages: English, Russian and French.

b) an announcement about the date, time and place of the FIAS Executive committee and Congress operating hours (the arrows to the FIAS Executive committee meeting and Congress halls must be placed nearby the Hotel Reception). All information must be written in tree languages: English, Russian and French.

2.7. Personnel to arrange preparation and assistance at the Congress:

2.7.1. Technical staff

Corresponding technical staff for registration* of Congress delegates, assistance at the FIAS Executive committee meeting and at the Congress, cooperation with the FIAS Mandatory commission and Congress secretariat (not fewer than 10 persons, among them 3 persons, who speak English and/or French fluently).

(* to check the mandatory forms, to distribute Congress papers, including Voting mandates, FIAS attribution, to register all delegates, guests and observers of Congress)

2.7.2. interpreters (not fewer than 7 persons)

· 2 interpreters from Russian (or English) into the native language of the host country;

· 1-2 interpreters from the native language of the host country into French;

· 1-2 interpreters from the native language of the host country into Spanish;

· 1-2 interpreters from the native language of the host country into English;

2.7.3. personnel to assist at the Congress:

· staff for stenography of the Congress (stenographers-upon agreement)

· staff for recording of Congress (dictaphone)

· staff for taking pictures and shooting of Congress

· staff for simultaneous translation (see above paragraph 2.7.2.)

· technical staff to operate the techniques

· staff to offer seats to the guests and delegates; to forward written notes from delegates to the members of Presidium (staff must speak FIAS official foreign languages)

· staff to organize buffet (coffee, tea, other beverages, snacks) before the Congress and during breaks.

2.8. needed premises:

2.8.1. a hall for FIAS Executive Committee meeting, which must meet the following requirements:

a) capacity: 20 persons;

b) equipment:

1. chairs, seats due to the quantity of FIAS Executive committee meeting participants;

2. table (s) or chairs with folded table-boards, on which must be put:

· name-boards with positions of the members of the FIAS Executive committee,

· sheets of paper (a4 format), pens, pencils for delegates

· mineral water, plastic glasses (if there is no such possibility to place all this on the tables/table-boards – please, foresee mineral water in small bottles at the hall)

2.8.2. a hall for FIAS Congress, which must meet the following requirements:

a) capacity: 100-120 persons;

b) equipment:

1. chairs, seats due to the quantity of FIAS participants;

2. table (s) or chairs with folded table-boards, on which must be put:

· name-boards with names of corresponding countries flags, taking in account that 3 delegates max possible from each country. The name-boards must be distributed on the tables in accordance with alphabetical order of host country.

· sheets of paper (a4 format), pens, pencils for delegates

· mineral water, plastic glasses (if there is no such possibility to place all this on the tables/table-boards – please, foresee mineral water in small bottles at the Congress hall)

3. 6-7 tables (for guests, Congress secretariat, technical staff (providing audio-video recording). There must be provided on the tables: sheets of paper (a4 format), pens, pencils, mineral water, plastic glasses.

4. the Presidium table for 4-5 persons. There must be on the table: the FIAS flag and the Flag of the host country, name-boards with positions of the members of Presidium, and sheets of paper (a4 format), pens, pencils, mineral water, plastic glasses.

c) technical equipping:

· amplifying apparatus

· microphones (recommended: due to quantity of vomiting delegates) or 4-5 transcend microphones;

· Earphones due to quantity of all delegates;

· Booths, equipped for simultaneous translation;

· (if the translation is consecutive – please provide seats for interpreters beside the corresponding delegates). Please, check it out with FIAS executive management.

· Computer, loaded with soft to project information to the big screen (upon agreement with report makers)

· Demonstration screen

· Information board

· Tape-recorder or dictaphone for audio-recording of Congress.

d) design of the Congress hall: it is recommended to fix banners concerning the Congress, to decorate with flowers and big flags of FIAS and host country, FIAS symbols and other FIAS attributes (upon agreement with FIAS).

2.8.3. a hall for Congress secretariat, which must meet the following requirements:

a) capacity: 10-15 persons;

b) equipment:

· table (s) with chairs for information service;

· table (s) with chairs for transportation service;

· office equipment, and personnel to operate with it

· telephone set, provided with national and international access (or organizers must provide possibility to obtain telephone international call cards)

· fax machine, provided with national and international access (or organizers must provide possibility to obtain telephone international call cards)

· printer with a brand new cartridge (printer must be connected with the computer)

· Computer, with USB access, Internet access , monitor, mouse, CD Rom, key-board; Word, Excel, all soft for corresponding printer must be loaded;.

· Scanner (if possible)

· Copying machine

· Electric kettle

· Tea cups or plastic glasses for hot liquids

· teaspoonsЧaйные ложки

· Paper for printing 2 boxes

· Paper rolls for fax-machine (4 items)

· Pens

· pencils

· ruler

· stapler

· anti-stapler